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Development Specialist

Washington, DC

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u003cpu003eIf you have a passion for making the world a better place and want to have a front row seat to the world stage, u003cstrongu003eUSIP is the place for youu003c/strongu003e.u0026nbsp;u003c/pu003enu003cpu003eWe are a nonpartisan institute chartered by Congress to tackle the worldu0026rsquo;s toughest problems.u0026nbsp; Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders u0026ndash; to promote knowledge and practices that prevent, mitigate and resolve violent conflict.u0026nbsp; To learn more about USIP programs and job openings go to u003ca href=u0022****target=u0022_blanku0022 rel=u0022noopener noreferreru0022u003****The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.u0026nbsp;u003c/pu003enu003cpu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eJOB BRIEFu003c/strongu003eu003c/spanu003eu003c/pu003enu003cpu003eThe **MEMBERS ONLY**SIGN UP NOW***.u0026rsquo;s Development Office seeks a dynamic, committed development specialist to provide critical support to the program managers and staff as they carry out the important fundraising goals of the institute. u0026nbsp;Located within the Office of External Relations, the specialist will work closely with Communications, Congressional, and Public Education colleagues focused on the Instituteu0026rsquo;s work with key external audiences.u003c/pu003enu003cpu003eu003cstrongu003eu003c/strongu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eRESPONSIBILITIESu003c/strongu003eu003c/spanu003eu003c/pu003enu003cpu003eu003cemu003eProgram and Administrative Support:u003c/emu003eu003c/pu003enu003culu003enu003cliu003eMaintain the programu0026rsquo;s databases, files, and contracts, and run reports as necessary.u003c/liu003enu003cliu003eConduct prospect research to produce prospect reports and briefing memos.u003c/liu003enu003cliu003eCoordinate large mailings as well as one-off shipments.u003c/liu003enu003cliu003eManage orders and distribution of USIPu0026rsquo;s branded materialsu003c/liu003enu003cliu003eComplete special assignments as required.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eu0026nbsp;Procurement, Finance, Budget and Travel Support:u003c/emu003eu003c/pu003enu003culu003enu003cliu003eMaintainu0026nbsp;contract management andu0026nbsp;execution processes (e.g.,u0026nbsp;requisitions, invoice and expense processing, and payment monitoring).u003c/liu003enu003cliu003eGenerate routine budget and financial reports to help monitor the program budget.u003c/liu003enu003cliu003eProvide contract management support activities, including drafting the initialu0026nbsp;contract proposal language, completing the USIP contract template,u0026nbsp;processing invoices, and monitoring payment of contractor services.u003c/liu003enu003cliu003eCompleteu0026nbsp;administrative travel processes for domestic and international travel (e.g.,u0026nbsp;u0026nbsp; travel authorizations, advances, cash request, vouchers andu0026nbsp;reimbursements).u003c/liu003enu003cliu003eCoordinate domestic and international travel and overnight accommodations for event participants.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eu0026nbsp;Event Planningu003c/emu003e:u003c/pu003enu003culu003enu003cliu003eWorking closely with the presidentu0026rsquo;s staff, support the conceptualization and execution of the meetings of the International Advisory Council as well as outside lecture series.u003c/liu003enu003cliu003eBuild comprehensive VIP invitation lists and manage all invites and RSVPs.u003c/liu003enu003cliu003eCoordinateu0026nbsp;all logistical arrangements for program events, including reserving rooms,u0026nbsp;developing invitations, ordering food and supplies,u0026nbsp;arranging room set-up, and serving as the main point-of-contact foru0026nbsp;attendees.u003c/liu003enu003cliu003eDraft and manage all agendas, scripts, movements, and talking points.u003c/liu003enu003cliu003eDraft correspondence as required.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003eWriting and Editingu003c/emu003eu003c/pu003enu003culu003enu003cliu003eWrite, edit, and manage the printing and approval process for all the programu0026rsquo;s printed and promotional materials.u003c/liu003enu003cliu003eManage the production of all fundraising collateral materials.u003c/liu003enu003c/ulu003enu003cpu003eu003cemu003ePerforms Other Duties as Assigned.u003c/emu003eu003c/pu003enu003cpu003eu003cstrongu003eu003cspan style=u0022text-decoration: underline;u0022u003eQUALIFICATIONSu003c/spanu003eu003c/strongu003eu003c/pu003enu003culu003enu003cliu003eApplicants must be U.S. citizens or nationals of countries listed in a U.S. Collective Defense Arrangement per the Department of State. To see a list of those countries, go to u003ca href=u0022****target=u0022_blanku0022 rel=u0022noopener noreferreru0022u003****degree, masters preferred, in international relations or related fieldu003c/liu003enu003cliu003eFour or more years related business or administrative experience to become familiar with general personnel practices, contract management and schedulingu003c/liu003enu003cliu003eExperience organizing conferences and planning events.u003c/liu003enu003cliu003eExcellent writing and editing skills are required.u003c/liu003enu003cliu003eAbility to work independently and as part of a team; excellent organizational skills; flexibility; strong detail orientation.u003c/liu003enu003cliu003eSuperb interpersonal skills.u003c/liu003enu003cliu003eStrong skills in the Microsoft Office Suite,u0026nbsp;particularly MS Word, MS Outlook, and MS Excel is required. Strongu0026nbsp;computer skills in database usage is preferred.u003c/liu003enu003cliu003eStrong time management skills with the ability to prioritize work and meet deadlines.u003c/liu003enu003c/ulu003enu003cpu003eu003cstrongu003eu0026nbsp;All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation. u003c/strongu003eu003c/pu003enu003cpu003eCompensation is commensurate with qualifications andu0026nbsp;experience.u003c/pu003enu003cpu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eHOW TO APPLYu003c/strongu003eu003c/spanu003eu003cbr /u003e To be considered for this position, please submit a complete application package consisting of:u003cbr /u003e 1.u0026nbsp; Completed employment application including titles, dates of hire and salary history.u003cbr /u003e 2.u0026nbsp; Cover letteru003cbr /u003e 3.u0026nbsp; Resume u003c/pu003enu003cpu003eFor questions about this position please email u003ca href=u0022mailto:****u0022 target=u0022_blanku0022 rel=u0022noopener ****u003c/au003e. u003cstrongu003eDo not send resumes or attachments to this email address.u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eOnly those applicants that are selected for further discussions will be contacted.u003c/strongu003eu0026nbsp;u003c/pu003enu003cpu003eu003cstrongu003eNo Phone Calls. Interviews will be scheduled by appointment only.u003c/strongu003e u003c/pu003enu003cpu003eu003cemu003eUSIP is an equal opportunity employer. u003c/emu003eIt is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law. u003c/pu003e

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