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Job Details

Assistant to the Vice President and to the Director of Principal Gifts

Company name
Wellesley College

Wellesley, MA
5 hit(s)  


Wellesley College

Posting Number A532 Job Title Assistant to the Vice President and to the Director of Principal Gifts Employee Group Administrative Job Type Full Time FLSA Non-Exempt Salary Range From Salary Range To Department Resources (Office of VP) Description
Responsible for providing high level administrative support to the Vice President and the Director of Principal Gifts, including composing and editing letters and emails; preparation of confidential correspondence and reports; serving as a point person for internal and external stakeholders; maintaining the Vice President's calendar; coordinating meetings, travel, and reimbursements; managing other major projects as needed.

Primary Position Responsibilities
1. Internal and External Stakeholder Communication
• Assist Vice President and Director of Principal Gifts in composing and editing letters and emails as well as preparing and corresponding with a range of groups, including high level administrators within the College, high profile alumnae/parents/trustees/donors, and external partners
• Prepare materials and reports for Board meetings, stakeholder presentations, etc.
• Research data and information for upcoming projects or initiatives
• Record notes of all staff meetings, leadership team meeting, and other meetings as necessary
• Maintain high level of diplomacy in all communication

2. Fundraising Support
• supports all activities involved with the cultivation, solicitation and stewardship of top leadership gift prospects and donors
• Debriefs with VP and the Director and creates and enters contact reports and communicates pertinent information to others

3. Calendar and Travel Management
• Maintain calendar
• Coordinate meetings, including compilation of agenda items and necessary document; Utilizes high priority (vs. low priority) requests
• Arrange room reservation, room set-up, and materials for meeting
• Reserve and book all travel including transportation, lodging, registration, etc.
• Complete travel authorization forms and travel expense reports
• Prepare travel packets, including itineraries, briefings, and other supporting materials

4. Office Coordination and Document Approval
• Process travel authorization and travel expense reports for staff
• Approve staff timesheets
• Coordinate and maintain staff vacation calendar
• Coordinate annual staff planning meetings
• Bachelor's degree required
A minimum of five years' of progressive administrative office experience
• Excellent interpersonal skills - excellent judgment, diplomacy and sensitivity regarding confidential information
• Excellent writing, editing, and proofreading skills
• Knowledge of Microsoft Office including Word, Excel, Powerpoint; knowledge of database programs
• Highly organized/good time management - ability to handle multiple priorities simultaneously
• High tolerance for ambiguity and changing priorities
• Flexibility and a good sense of humor.
• Commitment to the mission and goals of Wellesley College
Posting Date 05/03/2018 Close Date Open Until Filled Yes EEO/Affirmative Action Statement
Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

Reference Letter

For HR Use Only

Reference Letter

Will this position accept reference letters? No
Number of reference letters required?
Maximum number of reference letters allowed?
Last date reference letters will be accepted for this position

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you an Alumna?
    • Yes
    • No
  2. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Hispanic Today Website
    • Veterans Enterprise Website
    • Women in Business Website
    • Job Opportunities for Disabled American Veterans Website
    • disABLED Person Website
    • Women for Hire Website
    • Hire Our Heroes Website
    • US Military Pipeline
    • Employ Diversity Website
    • Black Perspective Website

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents>


Company Profile
Wellesley College has been providing an excellent liberal arts education for women since 1875. Smart, serious women choose Wellesley because it offers one of the best liberal arts educations—and total learning environments—available anywhere. But they graduate with more than a highly regarded degree and four memorable years. They leave as “Wellesley women,” uniquely prepared to make meaningful personal and professional contributions to the “real world”—and to be major influences in it. The world’s preeminent college for women, Wellesley is known for intellectual rigor, its belief in the enduring importance of service (and putting that belief into practice), and its cultivation in students of an inclusive, pragmatic approach to leadership.

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