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Job Details

Development Associate - Events Associate

Company name
The University of Texas At Austin

Location
Austin, TX

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Profile

Development Associate - Events Associate

Hiring department

University Development

Monthly salary

$3,000 depending on qualifications

Hours per week

40.00 Standard from 800AM to 500PM

Posting number

18-05-16-01-9027

Job Status

Open

FLSA status

Non-exempt

Earliest Start Date

05/21/2018

Position Duration

Funding expected to continue

Position open to

all applicants

Location

Austin (main campus)

Number of vacancies

1

General Notes

None provided

Required Application Materials

A Resume is required in order to apply

A Letter of Interest is required in order to apply.

A List of 3 References is required in order to apply.

Additional Information

Purpose

To serve as an administrative associate assisting the University Events team.

Essential Functions

Create, manage, organize, and ensure the accuracy of core mailing lists for key initiatives and programs. Create and maintain event databases in the Events System and FileMaker Pro for events. Perform systems analysis and work in conjunction with research team and events associate to produce reports with which the quality control of the University Events team records in VIP can be maintained. Create and maintain team events tracking spreadsheet. Create all event electronic files and ensure they are up to date with fully executed documents. Serve as point person for on campus personnel whom have technical questions about event files and request guest lists for events. Coordinate correspondence and manage event collateral. Update events team outlook calendar. Manage, maintain and respond within RSVP system. Assist with event mailings. Prepare, review and print event nametags. Event record keeping. Manage inventory and purchase orders for supplies for upcoming events. Run occasional office errands. Provide support to events staff for various events of wide-ranging natures. Attend events in varying roles as requested.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Proficiency in Microsoft Office Suite. Experience with Adobe Creative Suite. Excellent verbal, written, and interpersonal communication skills. Excellent customer service skills. Professional demeanor and ability to interface effectively with a wide variety of staff, faculty, donors, and vendors. Experience working with sensitive information. Excellent organizational skills with attention to detail and resourcefulness. Demonstrated ability to work effectively in a team-oriented environment. Experience working in a diverse environment, maintaining customer focus, and implementing continuous quality improvements. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Training with UT related systems such as Define, VIP, Box, and WORQS.

Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal.

UT Austin is a Tobacco-free Campus

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Company info

The University of Texas At Austin
Website : http://www.utexas.edu

Company Profile
The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the university has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.

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