Job Details

Development Operations Assistant

Company name
Department of Early Education and Care

Boston, MA, United States

Employment Type

Administrative, Fundraising

Posted on
Mar 17, 2021

Valid Through
Jun 30, 2021


Development Operations Assistant','210002MG','!*!The Children’s Trust is on a mission to stop child abuse in Massachusetts. We give parents the tools and resources to build lifelong skills and gain self-confidence to ensure children grow up safe and healthy. Our proven programs reflect a fierce commitment to empowering families at the earliest stages and prove the vicious cycle of reoccurring abuse can be stopped. We are seeking an individual for the Development Operations Assistant position to join our team and help make a difference for children in the Commonwealth of Massachusetts. 

As a member of the Advancement team, the Development Operations Assistant will play an integral role at the Children’s Trust (CT) by fulfilling daily operational and administrative duties. The Development Operations Assistant will report to the Executive Director and work closely with Director of Advancement, as well as the Advancement team. The position will actively support a range of responsibilities including reporting, scheduling, outreach and correspondence, donor relations, proposal development, and event coordination. The ideal candidate will possess superior organization, time management, and communication skills, as well as the ability to be part of a collaborative team-oriented environment. The position will require that the individual be flexible, adaptable and is thoughtful in decision-making.

Detailed Statement of Duties and Responsibilities

Manage the schedule and prioritize the various daily responsibilities of the Director of Advancement.

Assist the Director of Advancement with preparing for meetings with donors and prospective donors, board members, and volunteers. 

Provide administrative support to members of the Advancement team, including special event coordination and organizing materials for funding proposals, as needed.

Interface with board members and volunteers and serve as a point of contact for various external partners and funders. 

Assist in a variety of capacities with the execution of special events, which typically include: Annual Gala, Fatherhood Event, private house parties, and other fundraising and engagement events. Such assistance may include preparing event briefings, managing invitations and registration, procuring catering and decorations, and appropriate follow-up and acknowledgement. 

Prepare, edit, and coordinate communications between internal departments and staff and with external partners. Organize and distribute materials, reports, presentations, marketing collateral, and mailings.

Facilitate booking and use of conference and meeting spaces, both internal and external

Assist the Director of Advancement with any necessary travel and arrangements.

Light accounting and data entry duties including expense reporting, donor visit reports, record management, and procurement of purchases.

Assist with organizing research and pertinent information on donors and potential donors, including individuals, private foundations, and corporations.

Anticipate, identify, and address the needs of team members and proactively seek appropriate resources to support them.

Assist in prioritizing and following-up on requests and questions from current and potential donors.

Provide backup support to the Executive Assistant to the Executive Director, as needed.

Preferred Qualifications

3-5 years’ executive level administrative experience.

Strong organizational and interpersonal skills.

Highly detail oriented.

Excellent written and oral communication skills.

Demonstrated ability to achieve high performance goals and to meet deadlines.

Ability to assist with concerns involving sensitive and/or confidential information.

Nonprofit and development experience preferred.

Ability to work independently in fast paced environment and multi-task in a thoughtful and timely fashion.

Comfortable working under pressure, at times, and accommodating last-minute changes and deadlines

Adaptable team player who enjoys working in a collaborative environment.

Proficient in Microsoft Office applications, Google Suite platforms, and donor databases 

Strong commitment to the mission of the Children's Trust.

Questions regarding this posting may be directed to Jillian Auerbach in Human Resuorces at

','!*!First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.


I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


 ','Program Coordinator I','Program Coordinator I','United States-Massachusetts-Boston-55 Court Street','Administrative Services','Department of Early Education and Care','Full-time','Day','Mar 17, 2021','1','53,055.60','75,629.06','Yearly','Sarah Harding/','Sarah Harding/','7813386105','06-NAGE - Professional Admin.','06-NAGE - Professional Admin.','No','No','Development Operations Assistant

Company info

Department of Early Education and Care
Website :

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