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Job Details

Development Coordinator

Company name
About American Academy of Child & Adolescent Psychiatry

39000.00 - 40000.00

Washington, DC
3 hit(s)  



Washington, D.C.


39000.00 - 40000.00


Full Time - Experienced



Required Education:

4 Year Degree


The primary responsibility is to provide administrative and fundraising support to the Development Department. This includes coordinating, executing, and maintaining the Departments fundraising initiatives and activities that support and advance the vision, mission, and impact of AACAP.


ob Summary and Duties:

Manages and Implements Donor Acknowledgement, Stewardship Activities, and Fundraising Metrics:

Provides excellent customer service to donors and members

Researches donor records and ensures data integrity for donor database

Generates timely acknowledgement, recognition, and stewardship for all AACAP donations received

Accesses check logs, drop box log, and donor records to identify new donations and coordinates generation of all thank you letters and signs thank you letters for donations under $100

Produces reports that details results and growth of fundraising initiatives and programs

Creates accurate Donor Recognition lists for AACAP Publications

Maintains recognition mechanisms and donor gift premiums, e.g. pins, invitations, etc.

Generates and maintain Revenue and Beyond-Revenue Dashboards

Manages Peer-to-Peer (P2P) fundraising platform and projects

Provides leadership for all appeal letters, including new donors and lapsed donors

Supports Development Programs and Initiatives

Supports Development, Gifts and Endowment, and the Taskforce on Awards and Special Funds as needed (Agendas, Minutes, correspondence, etc.)

Coordinates and manages Special Funds Quarterly Review process

Distributes meeting correspondence regarding Development component projects and tasks

Supports planning and implementation of Development activities at the Annual Meeting including, but not limited to:

The Honors Book

1953 Society Events

Break the Cycle, 2017 bicycle ride across the U.S.

Karl Menninger, M.D. Plenary, and the Lawrence A. Stone, M.D. Plenary

Endowed Dues Registration

Catchers in the Rye Humanitarian Award

Coordinates AACAP Publication advertisements and special features

Works with AACAP Information Systems team to ensure full utilization of technological resources

Industry and Corporate Sponsorship Liaison

Manages submission, execution and reporting of pharmaceutical, foundation, and corporate grants in accordance to AACAP’s Operating Principles. Will work closely with AACAP Research Department to help grow revenue to fund new research initiatives

Reconciles sponsorship grants in collaboration with the Meetings Department

Supports Pharmaceutical and non-pharmaceutical corporate sponsorship events at Annual Meetings

Coordinates the Industry Roundtable, held annually in the Spring and at the Annual Meeting

Researches corporations and foundations for potential grant applications

Provides Support to the Deputy Director of Development

Drafts development content, including but not limited to: Appeal Letters, Member Emails, Advertisements, Impact Updates, Letters of Agreement, Standard Operating Procedures, Sponsorship Prospectus, Acknowledgement Letters, and Stewardship activities

Handles daily office operations of the Development Department, including but not limited to supply orders, Department mail distribution and primary administrative support for the Deputy Director of Development

Works closely with other departments throughout AACAP

Coordinates donor mailings of Appeal Letters, Acknowledgement Letters, Impact Updates, Annual Reports, and other collateral material

Manages transfers of funds as needed

Coordinates yearly participation in the Combined Federal Campaign

Works with consultant to keep state charity licenses active and current

Other duties as assigned


Bachelor’s Degree (required), Master’s Degree (a plus)

Minimum 3-5 years administrative and fundraising support experience in nonprofit development

Exceptionally organized

Entrepreneurial mindset

Ability to manage multiple projects simultaneously

Exceptional attention to detail and follow-through

Effective and persuasive written, verbal, and presentation skills with co-workers, AACAP members, donors, and other partners and stakeholders

Proficient with Microsoft Office Suite, especially Word, Excel, and PowerPoint

A passion for, and commitment to, children’s mental health (a plus)

A consummate teammate

Nonprofit Database experience a plus (ideally iMIS)


Additional Salary Information: This is a non-exempt position and is paid hourly based on a 37.5 hour work week. Starting compensation will be determined at time of job offer. Maximum starting rate $20.51 hourly.

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