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Job Details

Special Assistant and Project Administrator Center on Nonprofits and Philanthro

Company name
Urban Institute

Washington, DC
8 hit(s)  


Who we are:

At the nonprofit Urban Institute, we believe in the power of evidence to improve lives and strengthen communities. Our employees are empowered to influence open minds, shape decisions and offer solutions. We encourage intellectual honesty, innovation, diversity, and mutual respect, and our analysis elevates the debate, wherever it takes place.

The Center on Nonprofits and Philanthropy (CNP) at the Urban Institute strives to elevate evidence and insight that advance nonprofit and philanthropic effectiveness. CNP has launched a new program, which aims to provide data, performance measurement and evaluation technical assistance to nonprofit cohorts to support and develop robust, effective and sustainable organizations that have the capacity to drive change and achieve greater impact. To support this initiative, CNP is seeking a Special Assistant and Project Administrator.

How you'll contribute:

This is a unique opportunity for an energetic, skilled professional to work in tandem with the VP and increase her capacity to advance the Center's work. This position will spearhead project management and related administrative initiatives as it relates to the overall support of the VP. The ideal candidate must be creative and enjoy working in a mission-driven entrepreneurial environment, must have the ability to exercise good judgment in a variety of situations, must be able to maintain a realistic balance among multiple priorities, must be able to work under pressure at times, and handle confidential matters with discretion.

Responsibilities include:

Special Assistant Responsibilities:

Anticipate and manage needs related to scheduling, meetings, events, conferences, travel, and correspondence

Conserve VPs time by reading, researching, routing and following up on correspondence, drafting letters and documents and proofreading memos as needed

Move projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans and tracking responsibilities

Manage the VPs active pipeline of client engagement using Salesforce

Support the VPs social media activity

Project Administrator Responsibilities:

Manage special projects and provide research assistance to the VP by analyzing information, and creating summary reports, presentations and spreadsheets

Assist in the design and implementation of learning experiences that advance the skills and knowledge of nonprofit clients and foundation partners (i.e. convenings, video conferences, webinars, direct connections, etc.)

Write memos, strategy briefs, blog posts, and other policy-related documents

Review academic literature in a range of policy fields to inform nonprofit and philanthropic practice

Support relationship management, within Urban and externally with key partners

Draft and support the development of funder reports

Plan meetings and coordinating events for internal and external audiences

Facilitate team collaboration and project management

Support the development of proposals, letters of intent, memos, concept papers, budgets, and other program and technical materials to strategically pursue opportunities that align with CNP strategic priorities

What you'll bring:

The successful candidate will:

Possess a Bachelor's degree in Politics, Economics, Public Policy, Sociology or related fields and one to two years of work experience in a fast-paced office environment

Communicate effectively with diplomacy, professionalism, and tact; exhibit excellent relationship management skills and a track record of making difficult and effective decisions within boundaries of roles, responsibilities, and authorities

Demonstrate prior experience working with federal, state, local policymakers, philanthropic and/or non-profits leaders

Display a core understanding of the public policy environment, its constituents and relationships

Manage an active chief executive's calendar (prior experience preferred)

Work with functional groups, internal stakeholders, and different levels of employees to effectively and professionally achieve results and promote a collaborative and supportive environment

Prioritize and manage multiple tasks, projects, and relationships efficiently

Develop solutions to challenges that require the regular use of creativity, initiative, and excellent communications skills to ensure solutions are consistent with organizational objectives

Envision, implement and manage comprehensive information management systems that handle large amounts of email, requests, and other office demands

Suggest improvements or innovations of broadly accepted tasks, methods, or processes.

Maintain strong organizational and project management skills with attention to detail while managing multiple tasks and assignments

Possess excellent writing skills, including the ability to compose formal business correspondence and replicate personal tone and style.

Have unfaltering personal integrity, work ethic and dependability as well as excellent interpersonal, relationship building and teamwork skills.

Demonstrate strong sense of initiative and acute foresight.

Be familiar with Outlook, Microsoft Office Suite, and other web-based applications and communications hardware such as, iPad and iPhone, is required. Familiarity with Salesforce or other CRM software is a plus.

What you'll experience:

Working in the Nation's Capital, the epicenter of public policy among a network of policy experts, you can expect to have an impact on policy areas you care about and work with great colleagues who are smart, mission-driven, and collaborative. You will blend academic rigor with on-the-ground collaboration, be encouraged and supported to fulfill your potential through meaningful work that matters and, enjoy a welcoming workplace free from harassment, discrimination and intolerance.

In addition, we offer a comprehensive benefits package that includes: medical, dental, disability, and life insurance coverage. Competitive paid time off allowance, and eligibility to participate in a generous retirement savings plan plus elect a pretax benefit for commuting expenses.

The Urban Institute is committed to Equal Employment Opportunity without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or any other protected status under applicable law.

The Urban Institute is an Equal


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