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Job Details


Company name
University of Washington, Bothell

Salary and benefits are compet

Seattle, WA
2 hit(s)  


Limited Recruitment:

Open to Department employees only

If you are a UW employee and would like to be considered for this position, please login to your UW employee profile

to apply.


First Shift


As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

University Advancement is committed to creating an environment of inclusiveness where every person feels welcomed and valued. We believe that attracting and retaining diverse staff is crucial to serving the communities where our employees and students work and live.

University Advancement has an outstanding opportunity for a Director of Gift Processing.

Position Purpose

The Director of Gift Services manages the staff that receives, records and receipts charitable contributions and pledges to the UW and UW Foundation and ensures that gift revenues are directed to the correct allocations for endowment or expenditure. The Director ensures that data entry is performed to advancement standards and that gifts and pledges are properly documented and are appropriate for acceptance by the university in accordance with university policy, state and federal law and IRS regulations. The Director acts as a conduit for innovative practices, state of the art processes, and the growth and professional development of an increasingly technologically complex operation and staff.

Duties and Responsibilities

Strategy Development

Participate in the senior management team of Advancement Operations, setting policy and participating in strategic planning.

Leadership and Team management (continuously overlaid in all duties)

Provide leadership and manage the Gift Services team. Also, provide leadership to the Advancement Operations team in collaboration with the AVP for Advancement Operations.

• Manage the day-to-day operations of the Gift Services team

• Create and manage the budget of the Gift Services team with discretionary authority

• Manage a team of professionals who will receive, record and receipt contributions to the university

• Responsible for management, staff development and career enrichment for the Gift Services team

Program Development and Management

Maintain an organizational structure and operating plan for the unit including strategic planning, resource acquisition, and budget administration

Develop, implement and review procedures, standards and schedules for gift and pledge processing.

Ensure that only gifts and pledges which meet University and legal requirements are formally accepted by the University, and that gift valuation consistently reflects federal, state, university, and industry guidelines and standards.

Responsible for the accuracy and integrity of all gift records.

Work with Information Management and Finance and Administration to audit and analyze the accuracy of the content of gift and pledge data.

Manage record retention in Gift Services.

Work with programming, gift processing and development staff, outside vendors and current users to devise efficiencies using computer applications.

Oversee the creation and tracking of gift accounts and allocations.

Serve as the primary contact for issues, unresolved problems and areas of confusion arising from processing gifts.

Establish challenging and relevant annual goals for the unit that includes ongoing evaluation of the organizational structure, policies, and procedures in light of those goals.

Participate in the leadership of the University’s development program as a member of the Development and Alumni

Relations Council, contributing to management decision making processes.

Report regularly to the AVP for Advancement Services regarding progress toward goals, successes, and challenges.

Other duties as assigned.


Limited Recruitment – Open to University Advancement Employees Only

Bachelor's degree and at least six years progressive experience in administration of a fundraising operations unit, preferably in higher education. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.

Comprehensive knowledge about IRS rules, GASB accounting guidelines and CASE standards for campaign reporting.

Experience managing and developing staff and/or teams.

Demonstrated strong computer skills, including proficiency with Microsoft Word, Excel, and PowerPoint for correspondence, special reports, spreadsheets, databases, forms, etc.

Key Competencies


Effective communications:

Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.

Interpersonal Awareness:

Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.

Professional Credibility:

Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.

Critical Thinking:

Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.

Ethics and Trust:

Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.

Valuing Diversity & Inclusiveness:

Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.


People Builder:

Committed to developing others to become leaders.

Driving Results:

Effectively communicates objectives and guides direct reports and team members to make decisions and achieve goals.

Organizational Planning:

Develops and manages comprehensive team goals and measures team progress while balancing short-term and long-term priorities that are consistent with the organization’s mission, priorities and goals.

Managing Conflict:

Recognizes and addresses conflicts and disagreements in a safe and respectful environment, manages conflicts collaboratively, and builds consensus with the best interests of the organization in mind.



Anticipates emerging trends and issues and develops a clear sense of purpose and goals that focus and drive the creative energy of the organization in alignment with the organization’s mission, vision, and values.

Organizational Acumen:

Analyzes a situation, balances reason and the interest of others, and acts in a decisive, timely and appropriate manner that is congruent with the organization's values, goals and mission to achieve success.


Demonstrates ambition first and foremost for the organization and concern for its success rather than for one’s own personal gain.

Professional Will/Fearlessness:

Displays an inner intensity and dedication to making everything the best that it can be. Shows resolve and determination to make the organization great.

Focused on Organizational Sustainability:

Communicates uncompromising desire to make the organization even more successful in the next generation.

Desired Qualifications

Advanced degree.

Capital campaign experience at a large, public university.

Knowledge of the integrated advancement model. Knowledge of alumni relations/development/advancement principles.

Knowledge of UW Advancement policies and procedures, including use of the development database software ADVANCE.

Conditions of Employment

Cubical/Open workspace environment which may result in additional or higher levels of noise and visual distractions.

Ability to work evening and weekend hours, as necessary, on short or limited notice.

Must have regular and reliable transportation for local travel and willing to travel when necessary.

Frequent local travel expected.

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your My Jobs page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability

, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or

Open to Department employees only

If you are a UW employee and would like to be considered for this position, please login to your UW employee profile

to apply.

University of Washington

Be boundless






Employment Verification

Workplace posters

© 2016 University of Washington | Seattle, WA

Company Profile
A regional, metropolitan university With more than 5,000 students and 45 undergraduate and graduate degree programs, the University of Washington Bothell is the fastest-growing four-year public university in the state of Washington. For more than 25 years, UW Bothell has fulfilled its mandate to provide access and opportunity to students from North King and Snohomish counties and across the state of Washington. UW Bothell: A national reputation For two years in a row (2014-15), the University of Washington Bothell has been ranked No. 1 in both the state of Washington and the Pacific Northwest, according to Money magazine. In 2015, Money ranked UW Bothell No. 36 in its overall list of best colleges. Read the Money magazine story. Washington Monthly ranked UW Bothell no. 13 in the nation in the “best bang for the buck” category. UW Bothell is gaining a national reputation for its STEM program. Money magazine has listed UW Bothell third on its national list of “25 great, accessible colleges for aspiring scientists and engineers”

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