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Development Assistant & Office Manager (4722C) #24740

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Berkeley, CA
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Job Description:

Job Description

Job Title:

Development Assistant & Office Manager (4722C) #24740

Job ID:



Main Campus-Berkeley

Full/Part Time:



Haas Core Programs



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About Berkeley

**MEMBERS ONLY**SIGN UP NOW***., is one of the world s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley s culture of openness, freedom and acceptance academic and artistic, political and cultural make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at ****Application Review Date

The First Review Date for this job is: April 19, 2018.

Departmental Overview

The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.

Berkeley Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley Haas as a place to learn and a place to work.

To learn more about the Haas School visit: ****The Development and Alumni Relations team at Berkeley Haas engages and cultivates alumni, parents, friends, corporations and foundations to advance the vision and mission of the school, inviting these key constituencies to provide volunteer leadership and make philanthropic investments in support of the school's students, faculty and programs. The Development team of major gift and annual gift officers cultivates prospective donors, both nationally and internationally, to inspire transformational gifts in support of Berkeley Haas and provides staff support for high-level volunteer groups, such as the Berkeley Haas Advisory Board and the Dean's Advisory Circle. With 40,000 living alumni, the Alumni Relations team develops and builds greater awareness for career services, lifelong learning, and networking resources to support the engagement, learning, and connectedness of Berkeley Haas alumni.


This position serves as overall Office Manager for the Berkeley Haas Development and Alumni Relations (DAR) Organization, independently providing oversight for all departmental administrative operations, including facilities, space logistics, technology needs, supplies and inventory management, and efficient office operations for DAR staff. In addition, this position supports strategic initiatives related to Haas Parents program, online customer service, student philanthropy, Donor Appreciation Week, DAR-wide initiatives including events, travel, etc.

This scope of this position is significant, as it serves the DAR organization in the area of operations, office management, and support for strategic initiatives. The impact of this position is critical, as it ensures efficient and effective operation of the entire organization on a daily basis.

Office Management/Administrative Operations:

* Serve as overall Office Manager for the DAR organization, independently providing oversight for all departmental administrative operations, including facilities, space logistics, technology needs, supplies and inventory management, and efficient office operations for DAR staff.

* Administers defined DAR wide operational activities which may include some of the following functions: budget, donor relations, alumni relations and volunteer management, including support for meetings and minutes.

* Serve as main point of contact for property landlord, communicating regularly with landlord and DAR staff, including but not limited to the need to call law enforcement, community issues, issues of health, safety and wellness, maintenance issues, scheduling of repairs, trash removal, door security, coordination of DAR facility needs with the Haas facility team, etc.

* Maintain and update documentation of DAR s Policies and Procedures, staff contact information, all staff lists on Google mail and all staff lists, including for emergency contact.

* Assist with schedules and calendaring for members of the DAR staff.

* Manage and maintain the technology needs of all shared space in the DAR facility, including the conference room multi media equipment, providing support for all staff needs related to conferencing activities, including video and audio.

* Serves as senior member of support staff, and may supervise work study students.

* Maintains knowledge of DAR s business processes and ensures cross training of support staff across DAR. Serves as backup to DAR support staff, as needed.

* Coordinates onboarding of new DAR staff, including development of individual onboarding schedules, facilitation of campus and Haas onboarding activities, and support for required training and access to campus databases.

* Serves as Safety Coordinator for the DAR organization.

* Organize inventory of marketing materials and collateral onsite and at off site storage working in partnership with the DAR associates.

* Performs other office duties as required.

Administrative Support:

* Plan, organize and execute VIP campus visits of donors, prospects and alumni with the appropriate campus representatives, including scheduling appointments, arranging for meals, accommodations, transportation/travel, and appropriate campus escorts.

* Under the direction of the Assistant Dean, record all of the dean's donor contact activities in CADS (Campuswide Alumni/Development System), the campus' donor database of record.

* Support all activities related to the Haas Parents program, student gift campaigns, Haaspitality Table, Haas participation in the campus wide giving day known as Big Give, Donor Appreciation Week and other DAR wide initiatives as needed. Support includes but is not limited to event logistics (rentals, vendors, etc.), speaker arrangements, production of materials and reporting on event and project outcomes.

* Support DAR Events Managers in implementation of special events and programs, including luncheons, receptions, dinners, and other events produced by DAR staff. Provide staff support at events, including on site direction of event attendees, registration, setup and cleanup. Occasional weekend and evening attendance is required.

* Accesses and generates reports out of CADS (Campuswide Alumni/Development System) in service of DAR wide initiatives and projects. As needed, utilize CADS, Excel, Tableau, and other platforms to report on and track activity related to prospects, donors and alumni.

* As needed, under the direction of the Assistant Dean, provide logistical support for campus visits of prospects, donors and alumni with appropriate faculty, students, campus officials and staff, including scheduling of appointments, meeting materials,

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Founded in the wake of the gold rush by leaders of the newly established 31st state, the University of California's flagship campus at Berkeley has become one of the preeminent universities in the world. Its early guiding lights, charged with providing education (both "practical" and "classical") for the state's people, gradually established a distinguished faculty (with 22 Nobel laureates to date), a stellar research library, and more than 350 academic programs.

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