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Job Details

Development Event Planner

Company name
The Children's Museum of Indianapolis

Location
Indianapolis, IN
8 hit(s)  

Profile

Job Description:

OVERVIEW:

The Development Events Planner is responsible for overseeing the management of the Children's Museum of Indianapolis' fund-raising and stewardship events functions. As a member of the Development team, the incumbent personally manages events, by planning, producing and executing successful donor cultivation events, stewardship events, grand openings, awards programs, annual fundraisers and other important development-related events. The planner works in concert with the internal Rentals & Events department, as well as the museum's exclusive caterer, Sodexo.

REPORTS TO:

Manager of Donor Relations, Development

ESSENTIAL RESPONSIBILITIES:

1.In consultation with the division leadership, and in concert with internal colleagues, plans, creates and implements comprehensive development events plans that supports the achievement of the fund- raising and annual strategic plans.

2.Manages all aspects of the development division's event business, including internal calendar bookings, requesting and scheduling staffing from other departments, providing feedback and/or appropriate level of approval on special equipment deliveries or installation of special event lighting or other staging, working with volunteer committees or honorary event chairs, coordinating invitation production and mailing lists, and coordinating private event schedules with the President's Office, as appropriate.

3.Manages the planning and production of the museum's fundraising galas as well as the museum's signature annual fundraising event(s). In congress with department colleagues and leadership, develops and executes event strategic plans that generates net revenues equal to or greater than budgeted goals for said events. Ensures proper and timely communication with internal constituents.

4.In collaboration with Corporate Development team members, secures and/or coordinates event partners (i.e., in-kind) for major fund-raising and stewardship events.

5.Manages development event communications throughout the division and other areas of the museum. Produces event summaries and RSVP lists; communicates with the President's Office; ensures proper follow-up and follow-through on event execution; provides talking points and other preparation for formal remarks; and coordinates keynote speakers or other special guests' participation as appropriate.

6.Develops collateral materials (e.g. event invitations, event programs) that are congruent with the tone and intention of the associated event. Develops a suite of suitable and stylish event stationery that can be used for multiple types of events, and develops new event stationery, as needed. Drafts copy for collateral materials and event invitations and related items.

7.Ensures mailing lists for development events are accurate and inclusive of the appropriate audiences. For cross-divisional events (e.g. grand openings, press announcements, awards programs), coordinates multiple invitation lists from across the museum.

8.Prepares the annual development events budgets; monitors expenses and provide financial oversight of the development events budget throughout the year.

9.Continue personal professional growth through participation in community organizations, event professional associations, and professional conferences.

REQUIREMENTS:

1.Bachelor's degree required. Five years of demonstrated increasingly responsible event planning experience, preferably in a non-profit, fundraising or development setting. Experience in an arts/culture setting preferred.

2.Demonstrated knowledge of event production, hospitality, and catering operations; strong event and project management and team building skills.

3.Strong analytical problem-solving and negotiation skills.

4.Intelligent and articulate individual who highly values diversity, can relate in a collegial manner with individuals from across the community and institution, with appreciation and respect for the confidentiality of highly personal information.

5.Proficiency and ability to learn and utilize various types of computer based software (Caterease and Microsoft Office)

6.Driven self-starter who can work with minimal oversight and consistently achieve team goals.

7.Must be available to work evening and weekend events to fulfill job responsibilities.

ADA REQUIREMENTS:

1.Must be able to observe museum physical plant, view activities and use computer.

2.Must be able to communicate face-to-face and through telephone conversations with staff, youth and public.

3.Must have dexterity for keyboarding, viewing collateral materials, navigating through the museum.

4.Must be able to stand, walk and sit for extended periods; bend, kneel, climb and reach. Requires ability to lift 50 pounds. Must be able to tolerate dust in the environment.

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