National Audubon Society, Inc.
Fundraising Events Associate, Women in Conservation
The Women in Conservation Fundraising Events Associate is a member of Audubon New York’s (A-NY) Development team and is responsible for planning, coordinating and carrying out the Women in Conservation (WIC) Luncheon that is budgeted to raise a minimum of $360,000 annually. Reporting to the Fundraising Events Manager, s/he will oversee all aspects of the WIC Luncheon to ensure event runs smoothly, fundraising goals are met, partnerships with Audubon colleagues and volunteers remain productive and effective, and a subset of the event’s participants are identified for donor cultivation and stewardship by other Development team members. This position will also be responsible for organizing and implementing a series of associated events leading up to the WIC Luncheon in May each year.
The Women in Conservation mission is “to recognize outstanding women leaders in today's conservation movement; to support environmental opportunities for girls and young women; and to educate women on important issues related to conservation and the environment.
At the WIC Luncheon each year, Audubon’s Rachel Carson Award is presented to a group of honorees. This national award honors American women whose work has greatly advanced conservation locally and globally. Honorees are chosen by the Rachel Carson Awards Council.
As part of A-NY’s Development team, lead, plan, organize, coordinate, and carry out the WIC Luncheon that generates revenue and cultivate, steward donors and prospects.
Plan and implement several smaller cultivation events leading up to the WIC Luncheon, including the Rachel Carson Awards Council annual meeting and any sites visits to honoree locations. Close coordination with the office of the Founding Chair of the Rachel Carson Awards Council is required.
Oversee all aspects of the WIC Luncheon, including: Providing input into the development of a strategic work plan – help set fundraising goals and budgets, analyze logistical needs (including vendors), determine volunteer goals, and project timelines;
Acting as the main point of contact to internal and external partners/vendors; develop requests for proposals, and/or negotiate contracts, and manage vendors for photography, venue and catering, entertainment, audio visual, and travel and lodging;
Planning, organizing, and leading event committee meetings with volunteer event leadership members;
Coordinating with the office of the Founding Chair of the Rachel Carson Awards Council;
Modifying and driving project timelines and hold vendors, staff, and volunteers accountable for completing actions while adhering to the budget;
Ensuring revenue goals are attained through a variety of tactics, including partnering with volunteer event leadership to identify, recruit, manage, and steward other volunteers to join host committee;
Ensuring expense budgets are on track and not exceeded;
Overseeing the process for effective invitation list and mailings management, coordinating with and assisting the Development & Communications Associate as needed;
Drafting, circulating for review, and sending out approved pre-event sale letters and develop appropriate follow-up strategies;
Following up with events invitees to secure gifts and pledges;
Collaborating with and direct specific A-NY staff to reconcile payments and perform list extractions for a variety of event-related and fundraising mailings;
Acting as on-site manager during the event, including overseeing activities, staff, vendors, and volunteers to ensure satisfaction of participants, and the resolution of any problems.; and
Identifying and conducting post-event follow-up.
Collaborate with other A-NY Development staff and Executive Director to identify a subset of each event’s participants that should be cultivated and stewarded by A-NY and/or National Audubon after the event to help build a sustainable pipeline of donors.
Other duties as assigned.
Qualifications and Experience:
Bachelor’s degree and 2-3 years’ experience in planning and executing fundraising events (or equivalent combination). Experience working in a nonprofit organization supporting fundraising needs desired, but not required.
Advanced proficiency with Microsoft Office (specifically Word, Excel, and Outlook) to implement, develop, and maintain computer based business operations. Experience with Access database a plus.
Experience with reporting from donor/event databases.
Stellar project management skills required, including the ability to take a project from concept to completion in a determined period of time within a determined budget.
Excellent written and oral communication skills a must, as well as strong organizational and project management skills. A keen attention to detail also important.
A self-starter, one who is able to work independently in a fast-paced environment, manage multiple projects simultaneously, can prioritize workload, and ensure deadlines are met.
Ability to interact with a wide variety of internal and external stakeholders, such as Board, event committee members, and other VIPs; vendors; and colleagues at all levels of the organization.
Familiarity with event venues and opportunities in New York City.
A team player who works collaboratively with others; has strong judgment and decision making skills and takes initiative where appropriate.
A flexible approach to work, with the willingness to work some evenings and weekends and travel for events when necessary.
Commitment to conservation and the mission of the National Audubon Society.
National Audubon Society
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Audubon’s mission is to conserve and restore natural ecosystems, focusing on birds, other wildlife, and their habitats for the benefit of humanity and the earth's biological diversity. More than a century ago, Audubon’s first members rallied a nation to protect birds from the hunters who sought their spectacular feathers to adorn hats. Today, we’re tackling environmental threats more complex and daunting than the early activists could have imagined, from climate change to catastrophic oil spills. And that small cadre of dedicated members has grown into a hemispheric network. We have built a legacy of conservation success on the strength of our network of members, chapters, Audubon centers, state offices, and dedicated professional staff. Blending science, education, and policy expertise, we protect birds and habitat throughout the U.S. and in eight countries in the Caribbean and Latin America.