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Job Details

Institutional Giving Coordinator

Company name
Nashville Public Library Foundation

Nashville, TN
4 hit(s)  



The Nashville Public Library Foundation (NPLF) is a 501(c)(3) nonprofit organization which raises money through private donations to support and enhance the programs facilities, and collections of the Nashville Public Library. Founded in 1997, NPLF has raised more than $46 million to advance the impact and reach of NPL programs and initiatives. For more information, please visit

Position Overview

The Institutional Giving Coordinator will support the cultivation, acquisition, and stewardship of corporate, foundation, and government donors who contribute to the Library and Foundation’s programs, events, and special projects. The Institutional Giving Coordinator reports to the Director of Institutional Giving.



This position has special responsibility for ensuring that the Library and Foundation fulfill its obligations regarding sponsorship benefits and grant reporting requirements. This will require relationship building across multiple Library departments and with external partners.

Maintain an effective and accurate program of institutional donor recognition across a variety of NPL/F communications channels and materials

Maintain the schedule of grant requirements and reports, and in coordination with the operations and finance team, help ensure compliance with grant guidelines

Produce grant and sponsorship reports, working across Library departments to gather content, outcomes, collateral, and financial information to demonstrate partnership impact

Oversee acknowledgment letters and other routine correspondence to major institutional donors, with the support of the Administrative Assistant

Help develop attractive materials and presentations for funders


In coordination with NPL’s volunteer services team,

help identify

, develop, coordinate, and oversee institutional partner volunteer engagements

Identification, cultivation, solicitation

Manage a portfolio of institutional partners contributing less than $10,000 each year (as assigned by and at the discretion of the IG Director).

Assist with the preparation and assemblage of proposals and solicitation materials

In coordination with the database manager, assist with prospect research, development of prospect lists, maintenance of donor/prospect profiles, and recording contacts

Support daily implementation of moves management system to assist with timely and systematic cultivation and solicitation of donors


Support the Director of Institutional Giving with scheduling meetings, drafting meeting agendas and providing other administrative support as needed

Participate as a staff member of the Development Department, including attending regular meetings, following all departmental procedures, and assisting others with department priorities, including two signature fundraising events

Support the overall objectives of the Library and Foundation and act as an ambassador for the institution

Perform other duties as assigned

Qualifications & Skills

Bachelor’s Degree

3 years' experience in the nonprofit field, preferably in fundraising/stewardship

Excellent interpersonal and communication skills

Highly organized and acute attention to detail

Able to multi-task and meet deadlines

Solid computer literacy and skill in conducting researching and preparing attractive materials

Analytical and adept with databases and spreadsheets

Comfortable working independently and in a team environment

Commitment to the mission of NPL/F

Fast learner and proactive, can-do attitude

Ability to work occasional events and weekends.

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