Auto req ID 45264BR
Job Code ****** Staff Assistant III jobcode,QuestionType:Multi-Select
Location USA - MA - Boston
Staff Assistant IIIQuestionType:
Business Title Development Assistant
Salary Grade 053
Time Status Full-time
Union 55 - Hvd Union Cler & Tech Workers
2 years of administrative or office experience.
BA/BS preferred, plus experience in an office environment. Strong computer skills with Microsoft Outlook, Word, Excel, and PowerPoint required.
Familiarity with Advance or other prospect management tools and a working knowledge of complex Excel functions a plus.
Cover Letter is Required.
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Department External Relations
Pre-Employment Screening Identity QuestionType:checkbox
Job Function Alumni Affairs and Development, General Administration
Duties & Responsibilities
Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative activities predominately related to internationally-focused major gift fundraising efforts. This individual works on an interdependent team of support staff (Development Administration) within the larger Development group including Principal Gifts, Major Gifts, Annual & Reunion Giving, and Gift Planning. S/he reports to the Senior Assistant Director of Development Administration with additional reporting lines to 3 frontline officers s/he supports in all aspects of their day to day work.
The incumbent demonstrates all of the following traits: an ability to work independently; outstanding organizational skills and a meticulous attention to detail; an ability to communicate effectively and professionally; demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple supervisors and manage competing priorities to meet deadlines. This individual asks questions, has good judgement, is accountable for his/her actions, and follows through on projects. The position requires a strong customer service orientation for frequent interaction with colleagues, alumni, and donors; comfort with numbers and reporting (using Advance and MS Excel); good judgement and flexibility. The ability to handle confidential material with tact and discretion is required. This individual has a desire to work as part of a team with an all hands on deck approach, and maintains a no job is too big or small philosophy. Strong computer skills with Microsoft Outlook, Word, Excel, and PowerPoint required.
Occasional overtime may be required, in addition to the ability to work two weekends per year for Alumni Reunions, and some University designated holidays.
Specific responsibilities include, but are not limited to:
Preparing front-line officers for international travel which may include: hotel, flight, and car service arrangements; arranging visas; preparing itineraries; compiling research; and preparing materials for alumni. Supports trip follow up by preparing expense reports involving exchange rates, sending follow up materials to alumni, and entering contact reports.
Supports frontline officers with list management, giving reports, and maintaining prospect updates in Advance database.
Researches gift and academic areas to help address donor questions. May assist in preparing gift proposals and ensuring gift/pledge information is entered into Advance database.
Oversees planning of some high-level events, including: preparing invitation lists, sending invites, managing RSVPs, writing event alumni bios, working with event sites, and coordinating event follow up. Flexibility needed to coordinate with vendors and venues in different time zones. Must be sensitive to different cultural norms and expectations.
Supports the coordination and management of four international giving societies that enable alumni to make tax deductible gifts to the School. Includes coordinating with in-country program managers to obtain regular donor lists and updates. Ensures gifts are documented in Advance database in a timely manner and that donors are acknowledged.
Some data entry required (visit contact reports, proposal data, event attendance).
Drafts, edits, and proofreads correspondence, answers phones, reserves meeting space, maintains calendars, and orders office supplies.
Works regularly with a variety of different reporting databases and software programs.
Other administrative/professional responsibilities as needed.
School/Unit Harvard Business School
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.
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Harvard is known for global leadership in education, and the Harvard faculty is composed of men and women who are world-class scholars. Faculty members are passionate and curious individuals who continue their own research while teaching at Harvard. They come from across the country and all over the world, bringing with them a diverse wealth of knowledge. Almost all Harvard College courses are designed, taught and overseen by Harvard faculty, and virtually all FAS faculty are required to teach as part of their duties. The faculty is highly accessible, and Harvard College class sizes are on average below 40, with over half the courses being offered each semester enrolling 10 or fewer students. This allows for a closer student-professor relationship and contributes to the sense of community on campus. Professors also make themselves available to students outside of the classroom, even beyond office hours, such as meeting in the dining hall or before or after class. The faculty at Harvard make a point of connecting with their students to create a fulfilling academic experience.