Helen Keller International
Major Gifts Project Manager
Co-founded in 1915 by Helen Keller, Helen Keller International is dedicated to saving the sight and lives of the world’s vulnerable. We combat the causes and consequences of preventable blindness, malnutrition and neglected tropical diseases with more than 120 programs in 20 African and Asian countries, as well as in the United States.
Renowned for its reliability, efficiency and high level of technical expertise, Helen Keller International promotes the development of large-scale, sustainable solutions to some of the most pressing issues in public health. We deliver scientific rigor and effectively leverage donor dollars with our hallmark characteristics of grit, compassion and integrity. If you share these characteristics, we invite you to apply to open positions at Helen Keller International.
Major Gifts is an integral unit of HKI’s entrepreneurial External Relations Department responsible for raising some $18 million annually in unrestricted and restricted support from individuals, corporations, and foundations. Our donor-centered approach advocates for our organization to our donors, and for our donors to our organization. We emphasize the lifetime value of donor gifts and invest in building long-term relationships. We also foster a culture of philanthropy within the organization that competitively positions us within the not-for-profit marketplace.
The Major Gifts unit is seeking a project manager to efficiently coordinate events and processes both within and outside the External Relations department to ensure the successful completion of the unit’s goals.
Reporting to the Director of Major Gifts, the Project Manager will work closely with the Office of the President, the VP for External Relations, and External Relations colleagues.
HKI has a matrixed reporting structure that respects both the line management and authority within departments and regional hierarchies; and the accountability and oversight duties of subject matter experts outside of each department and region. Regular communication and a spirit of team work among colleagues, both hierarchically and laterally are essential to make this structure thrive.
Scope of the Position
The Project Manager will be responsible for projects such as spearheading complex timelines and logistics for the annual fundraising Gala and other cultivation events, the coordination of major donor visits and tracking of follow up moves for the Office of the President, and trafficking the major gifts communications plan through the external relations department.
· Participate in planning and implementation of HKI’s development strategies, policies and procedures, especially for the Major Gifts unit.
Lead the procurement of outside vendors for the unit, with participation of senior staff.
Prepare and administer project budgets.
Oversee relationships with all unit vendors.
Plan and organize donor participation in events ranging from the Gala to donor and prospect cultivations.
· Establish and evaluate status of project schedules and solve problems to achieve stated objectives, within budget constraints.
· Plan, budget, traffic, and document Gala work streams including a comprehensive event timeline with coordination of print production, collateral design, event décor and communications schedules.
With the Director of Major Gifts; the VP, External Relations; and consultants, execute Gala run of show.
· Plan and coordinate major donor visits for the Office of the President, including scheduling meetings with donors, as well as related communications events, speeches, and other outreach activities.
· Prepare prospect and donor meeting briefs with support from Research, Cultivation and Stewardship Office.
· Review logistics and debrief the President before and after all visits.
· Track, or coordinate tracking of, next steps and action items in database.
· Facilitate moving the Major Donor communications plan through the External Relations Department, including coordination with the Fundraising and Analytics team for accurate list management and mail plan design, and coordinating with the digital and design teams for timing of content development and collateral material drop dates.
· Contribute to a strong culture of philanthropic values and donor-centric service.
· Manage additional projects as assigned.
· Masters’ degree in related field plus a minimum of five (5) years’ directly related experience, or equivalent combination of education and experience. Project Management certification a strong plus.
· Experiencing producing events, integrating all aspects of logistics and content planning, while coordinating key contributions from colleagues and vendors. Direct experience with galas and fundraising teams strongly preferred.
· Ability to work as a team player in all phases of planning and producing events as well as to work independently, move projects from conceptual stages to launch, and handle multiple and often competing deadlines.
Experience managing budgets and vendors.
· Organized thinker with great attention to detail and a talent for and appreciation of planning, schedules, lists and timelines.
· Excellent verbal and written communication skills
· Diplomacy, patience and flexibility in managing diverse external and internal relationships to achieve desired outcomes.
· Highly computer literate, including skills in Word, Excel, Outlook plus fundraising and/or CRM software as well as project management tools.
· Personal commitment to HKI’s mission and goals; knowledge of international affairs and global public health a plus.
Helen Keller International
Qualified candidates should submit a cover letter and resume to HKI.Recruitment@hki.org noting the job title in the subject line. Applications will be accepted until the position is filled.
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Founded in 1915 by Helen Keller and George Kessler, Helen Keller International (HKI) is among the oldest international nonprofit organizations devoted to preventing blindness and reducing malnutrition. Headquartered in New York City, HKI works in 22 countries: 13 in Africa, 8 in Asia-Pacific, and the United States. HKI builds local capacity to combat blindness and malnutrition by establishing low-cost, sustainable programs. We also provide scientific and technical assistance, as well as invaluable research and data, to governments and international, regional, national and local organizations around the world to help expand current approaches and develop effective new approaches.