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Development and Project Manager

Rosemont, IL

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July 12, 2018
Rosemont, IL
Full Time - Experienced
Development and Foundation, Project Management/Program Development
Required Education:
4 Year Degree
The Development and Project Manager has oversight of the AOA's development efforts and is an integral part of the AOA's development team. With general responsibility for the AOA’s Campaign for Tomorrow and the AOA’s Development Committee composed of senior orthopaedic surgeon leadership, and specific responsibility around the identification, cultivation, successful solicitation and stewardship of annual and major gifts, the Development and Project Manager guides the AOA’s individual giving development efforts.
The successful Manager is a positive, creative thinker with the ability to motivate volunteers and staff to achieve identified goals. This individual thrives in a fast-paced, high volume work environment and is a professional who works collaboratively with a diverse group of team members to create and manage cross-organizational, integrated strategies for project and goal completion. The successful individual will have a strong knowledge of the not for profit environment, demonstrated management of volunteer committees and staff teams, and proven ability to manage projects, work with surgeon volunteers, and absorb information quickly with the ability to translate and appeal to a variety of audiences.
Primary duties and responsibilities include, but are not limited to:
Committee Support :
Works with, provides strategic leadership to, and oversees the effective operation of the Development Committee, in concert with other Development Staff. Provides counsel and guidance to programmatic AOA Core Committees to develop strategies for stewardship and solicitation of gifts to support AOA mission and programs.
Serves as Team Lead for the identification, cultivation, solicitation and stewardship of AOA philanthropy efforts; including all major and individual gifts.
Develops, with Executive Director and Development Staff Team, specific corporate, individual and major gifts solicitation and stewardship strategies.
Develops and implements a plan for the strategic engagement of key volunteer leaders. Works with Development Committee to guide, implement and achieve goals.
Assures effective stewardship and communications plan established and executed for donors.
Personally develops and maintains a list of 75-100 major gift and planned gift prospects/donors, with active, continuous engagement of 15-20 of these prospective donors on a continual basis.
Works closely with programmatic staff to assure deep understanding of AOA mission and program priorities and goals.
Supervises and collaborates with AOA Development Staff Team to assure:
Prospect research and engagement;
Assures all conversations and interactions/information are tracked;
Effective information management, reporting and analysis to support development efforts and goals;
Effective stewardship of donors;
Effective communication and follow up with donors;
Consistent and thorough donor relations;
Development of Team goals (gift revenues, new prospect research, etc.);
Coordination with other AOA development and marketing – communications Team for concerted efforts;
Coordination of AOA development materials and campaigns;
Fulfillment of Donor benefits.
Plans, executes and oversees annual (and other) Donor events, engagement events and provides tracking/analysis of event success
Assists with other organizational events.
Performs other tasks as requested by Executive Management.
Financial Accountability and Administrative Management
Supervises Development Team members to assure individual giving/major gift goals and objectives are achieved and related budget parameters are achieved.
Responsible for budget development, cost management and financial reconciliation; identifies opportunities for cost savings or revenue generation where appropriate.
Establishes and maintains updated policies and procedures related to duties.
Supervises Development Team individual giving/major gift reports and assures effective coordination, communication and collaboration of related Development Team goals.
Responsible for Cross Departmental Integration of Development Components
Works collaboratively with other members of staff to ensure programmatic and logistical needs are met for successful delivery of AOA development efforts, products and events (such as donor dinners and recognition events, etc.).
Participates in and assure effective coordination of development team meetings; prepares necessary documents (presentations, budgets, etc.) to support outreach for major gifts and individual giving.
Participates in and leads other AOA committee and program individual giving/Campaign involvement.
Knowledge, Skills and Abilities
(the specific minimum competencies required for job performance)
Minimum of 3-5 years’ experience in program management and business or philanthropic development. Desirable: experience in not-for-profit professional association(s) or in healthcare and experience working with physician volunteers.
Specific Skills:
Good verbal, written, and visual communicator with the ability to build and maintain relationships with volunteers, staff, vendors, and funders.
Ability to read, analyze, interpret, and act on reports and metrics.
Demonstrated project management skills and fiscal responsibility for multiple projects required. Must have strong organization, prioritization, and time management skills and ability to coordinate a high volume of details and a variety of projects.
Experience in Microsoft Office tools (Word, Access, Excel) and association membership database management with relational database familiarity. Proficiency in all Microsoft Office products.
Committee management/leadership skills required. Past experience working with Board of Directors and Committees required.
Excellent customer service, problem-solving and interpersonal skills with ability to work independently as well as part of a team are expected.
Willingness to work extra hours during high periods to meet deadlines.
Working Conditions/Travel:
Travel for out of town AOA meetings, for major gifts cultivation and other development efforts.
Required in-town weekend meetings: Approximately five days per year.
Evening conference calls: Approximately 3-5 evening committee conference calls each year.
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**MEMBERS ONLY**SIGN UP NOW***. is the oldest and most distinguished orthopaedic association in the world. Founded in 1887, the AOA has had significant involvement in the founding of multiple, major orthopaedic organizations including the American Board of Orthopaedic Surgery, the Journal of Bone and Joint Surgery, the American Academy of Orthopaedic Surgeons, Orthopaedic Research and Education Foundation, and OMeGA Medical Grants Association. The AOA's mission is ''Engaging the orthopaedic community to develop leaders, strategies, and resources to guide the future of musculoskeletal care.'' This leadership organization's vision is to inspire the orthopaedic community to excellence through leadership. Organizational goals include: identifying leaders, developing and enhancing the competency of orthopaedic leadership, confronting the most relevant issues facing orthopaedics, and to be identified as an organization of academic leaders.
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