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Job Details

Grant Specialist I - Infectious Diseases - 37569

Company name
Washington University


Saint Louis, MO

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EOE Statement:

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Type/Schedule:

This position is full-time and works approximately 40 hours per week. 

Department Name/Job Location:

This position is in the Department of Medicine, Infectious Diseases. The position is located at Wohl Clinic, 2nd floor.  This position is for the Medical School Campus.

Essential Functions:


Responsibilities support Washington University’s Clinical Research Training Center (CRTC). Specializes in supporting the financial and grant-related activities of CRTC training and career development programs. Serves as a resource to program scholars, Principal Investigators, and staff. Ability to function with minimal supervision and with a high level of organizational skill to manage multiple projects and deadlines.


Under general supervision, assists the CRTC Research Administrator, managers, and faculty with the following:

Grant and Financial Support

Orders scholars’ supplies and equipment

Provides support for FIS and Marketplace purchasing

Processes Travel Advances and Expense Reports

Administers billing for the CRTC re-charge accounts

Obtains quotes and estimates from internal and external vendors

Provides support and data for funding decisions and applicant selections

Assists with onboarding for new scholars, providing budget guidance, financial orientations and processing summer programs’ trainee intake processing

Serves as AIS and FIS backup for all CRTC accounts

Ensures that human and animal study protocols are obtained for the applicable proposal or awards and compiles delayed onset proposals for submission to NIH

Assists with internal and external reporting requests, including grant and progress report submissions (data collection, formatting Biosketches and Other Support documents,     providing trainee data, and creating training grant data tables)

Works with Research Administrator to monitor and track scholar research expenses and appointments

Assists with the closure of grant accounts                                         

Other Functions:

Works with scholars, instructors, committee members, and other program coordinators to fulfill the goals and objectives of the training programs and CRTC

Assists with faculty, scholar, and staff questions

Generates and maintains documentation for program reference materials, standardized document templates, and distributes resources as needed

Updates scholar and alumni tracking database

Organizes and maintains electronic and hard copy files

Other duties as assigned by CRTC Directors and Managers

Preferred Qualifications:

Master's degree and 3-5 years of experience in training grants administration or a related role;

Strong analytical and organizational skills;

Attention to detail and ability to multi-task;

Ability to learn quickly; Working knowledge of WU accounting and research administration systems - FIS, Marketplace, FOCUS, and similar programs;

Strong knowledge of MS Office Suite – especially Excel; Ability to work under tight deadlines;

Effective verbal, written and interpersonal communication skills; Knowledge of grant management;

Ability to interact professionally with diverse groups of faculty, students and staff;

Ability to exercise sound judgment in establishing priorities;

Willingness to work cooperatively as well as independently;

Responsive to change and innovation;

Follow established procedures and maintain very high degree of accuracy, even with interruptions;

Positive attitude and a strong work ethic.

Salary Range:

The hiring range for this position is $20.36 to $25.94 per hour.


This position is eligible for full-time benefits.� Please visit our website at to view a summary of benefits.

Internal Applicant Instruction:

This position is grade G09

Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.  If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.   To attach these documents, go to:  My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.

Required Qualifications:

Equivalent of Bachelor’s degree with 3 years of experience in accounting or related field or 7 years of combined education and related experience.

Company info

Washington University
Website :

Company Profile
Washington University in St. Louis’ mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research, teaching and learning. Washington University creates an environment to encourage and support an ethos of wide-ranging exploration. Washington University’s faculty and staff strive to enhance the lives and livelihoods of students, the people of the greater St. Louis community, the country and the world.

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